Yes, we need your data. No, we’re not going to sell it to telescammers or do anything nefarious with it! Here, we will break down what info we’re collecting, why we need it, and how we’re using it. Usual caveats apply, By using the site, you agree to the collection and usage of information as laid out below.
Information Collection and Usage
Sometimes, we need personally identifiable information to identify or contact you, like to confirm registration, payment or similar matters. The information will be stuff like your legal name, email address, street address, city, state, zip code, personal preferences, and other similar data points.
Like most websites, we collect information that your browser automatically sends when you visit our Site (“Log Data”). This may include info such as your Internet Protocol (IP) address, browser type and version, the pages of our Site that you visited, when you did so, how long you were on those pages, and other stats. We may also use third party services like Google Analytics that collect, monitor, and analyze that data.
As you’d expect, we’ll be using your contact info to send you newsletters, marketing and promotional materials, and other information about A-KON. When you register for an event we may automatically add you to a list where you receive updates and promotional information about the event or it’s partners. You may elect to opt out of promotional emails using the link included at the bottom of the communication.
All valid marketing and promotional communications sent by us will come from Constant Contact. If it comes from somewhere else it’s not official and likely not from us.
You may not opt out of registration or payment emails as long as you have a valid registration for an upcoming event.
“Cookies” are basically bits of information like login and password data or other bits of stored information about its user’s session with the website. Naturally, that’s information that can be used to identify specific accounts and individuals. You can tell your browser not to accept any cookies, or alert you when one is being sent from a server, but be aware that some portions of the site might not function properly without cookies.
We use commercially acceptable standards of digital protection for the data we’ve collected and stored, and we consider its security and maintenance highly important. But as the security breaches of major organizations have demonstrated, no means of internet transmission or electronic storage are 100% safe, so we cannot guarantee absolute security.
Removal of personal data
Please do not email us asking us to remove all traces of your existence from our systems. We automatically purge data when we are legally able to do so or as GAAP (Generally Accepted Accounting Principles) allows. In most cases, we are legally required to hold some proof of purchase, taxes and registration data for up to seven years before we can purge it.
Additionally, your likeness may be present in some photos or videos we have posted on our website, in our marketing material, or in our hosted photo and video galleries. Per our Terms and Conditions, you agreed to a full, perpetual, and irrevocable photo and liability release when you purchased and utilized your registration.
However, we understand that in rare circumstances it may make sense for us to honor a request to purge your likeness from our systems. In these circumstances, we will review your request and determine if a valid reason exists to honor it. If we elect to remove your likeness, you acknowledge that this will be a “best effort” attempt and that there is no guarantee that we will be able to remove all instances of your likeness. Also, please note that we will only be able to remove data from the systems and sites we own. We do not have the ability to force others to comply with your request.
Please email firstname.lastname@example.org if you need to have your likeness removed. When you make this request please include your legal name, email address, phone number, detailed reason for the request, any known locations or links to where your likeness is being used, and any official or legal documentation (where applicable). Blanket requests received without valid reason or specific callouts to images or videos will not be honored or responded to.